Freelance Invoice Template
Bill hourly, per project or on retainer with clean itemised lines, clear payment terms and a live preview of the finished invoice. Free, no sign-up, PDF download.
- Live preview as you type
- Hourly, project or retainer lines
- Due date and payment terms
- One-click PDF download
1Your business
2Invoice details
3Client & payment
4Line items
| Service | Qty / hrs | Rate | Amount |
|---|
| Service | Qty / hrs | Rate | Amount |
|---|---|---|---|
| Add line items to see them here | |||
Freelance invoices: bill clearly, get paid faster
A clear freelance invoice prevents late payments and disputes. Every invoice should list who you are, who you are billing, a unique invoice number, the work you did, the amount and when it is due. Anything vague invites a question instead of a payment.
If you also work as a sole trader, the field-by-field breakdown lives in our sole trader invoice checklist.
Hourly, project or retainer
Pick the billing shape that matches the work, and make it obvious on the invoice:
- Hourly — show hours worked and your hourly rate, so the client can check the arithmetic.
- Fixed project — name the deliverable and the flat fee. Vague scope is where disputes start.
- Retainer — state the period covered and the monthly rate, so it is clear which month you are billing for.
Whichever you use, keep the line description specific: “Landing page build — 14 hrs” reads far better than “work”.
Payment terms and due dates
Net 14 is the most common freelance default in the UK, with Net 30 for larger clients. Whatever you choose, write the actual calendar date in the due date box — people pay against dates far more reliably than against terms.
If you are not VAT-registered, leave the VAT box unticked and no VAT will appear anywhere on the invoice.
How this invoice tool works
Fill in your details
Your name or studio, address, and the client you are billing. The invoice builds itself beside the form.
Add your line items
Itemise hourly, project or retainer work with a rate and quantity — totals update instantly.
Download the PDF
Save a clean invoice in one click — no watermark — then email it to your client and keep a copy for your records.
Already sent it and still waiting?
Four ready-made follow-up emails, from a friendly nudge to a final notice.
More free invoice tools
Frequently asked questions
Do freelancers need a company to invoice?
No. Freelancers and sole traders can invoice in their own name without forming a company.
Should I add VAT as a freelancer?
Only if you are VAT-registered. If you are not registered, do not charge VAT and leave the VAT number blank.
How do I chase a late-paying client?
Send a polite reminder on the due date, then follow up at 7, 14 and 30 days overdue. Our payment reminder templates cover all four stages.
What payment terms should I use?
Net 14 suits most freelance work. Larger clients often expect Net 30. Always state the exact due date as well as the terms.
Where is my data stored?
Nowhere. Everything runs in your browser and is saved only as a local draft on your own device.
General guidance only — this is not legal, tax or accounting advice. Last reviewed 22 September 2026.